Facilities Administrator – Estates Support

About the role

The Estates team is seeking a Facilities Administrator to provide high‑quality administrative support across reactive maintenance, planned works and compliance activities. You will work in a fast‑paced environment, handling a range of tasks from purchase orders to booking coordination.

Key responsibilities

• Provide administrative assistance for reactive maintenance, planned works and compliance tasks.
• Perform general office duties such as typing, filing, photocopying and using Microsoft Office and specialist software.
• Submit purchase orders for estates functions, including cleaning services, across all sites.
• Support the Group Head of Estates with order placement and information preparation for both estates departments.
• Act as the primary contact for internal and external bookings throughout the organisation.
• Take minutes at estates meetings when required.
• Coordinate Automatic Number Plate Recognition (ANPR) systems across multiple car‑park sites.
• Maintain awareness of basic health and safety requirements and ensure compliance documentation is up to date.
• Handle sensitive and confidential information with discretion.
• Identify administrative or operational issues, escalate when necessary and take proactive steps to resolve them.
• Undertake any additional duties needed to support departmental operations.

Required profile

• Ability to manage confidential information responsibly.
• Proactive problem‑solving attitude and willingness to escalate issues.
• Strong organisational skills to manage bookings and documentation.

Required skills

• Microsoft Office
• ANPR systems