Facilities Administrator

About the role

We are looking for a proactive Facilities Administrator to join our busy team in Redhill. You will support the Contracts Manager and a group of engineers, ensuring smooth workflow allocation and excellent client service.

Key responsibilities

• Provide dedicated administration for a portfolio of sites, supporting up to six engineers.
• Answer and direct phone calls, take messages and respond to client call‑outs via phone or email.
• Place purchase orders with subcontractors and suppliers and collect health and safety documentation.
• Schedule engineering staff weekly and produce weekly invoicing documentation.
• Maintain general filing, both paper and electronic, and update the client database daily.
• Enter all works into the in‑house IBMS system each day.
• Assist the Contracts Manager with administrative tasks and help compile monthly and quarterly contract reports.
• Handle ad‑hoc administrative duties as required.

Required profile

• Excellent multitasking ability and strong communication skills on phone and email.
• Proactive attitude with a focus on delivering high‑quality administrative support.
• Ability to work collaboratively with clients, subcontractors and internal staff.

Required skills

• Experience using an IBMS (Integrated Building Management System) for daily work entry.

What we offer

• Full training on all tasks with ongoing support from the admin team.
• Competitive salary range £26,000‑£28,000 per year.
• Stable full‑time onsite role in Redhill.