Facilities Administrator – Southampton

About the role

The client in Southampton is seeking a Facilities Administrator to support the delivery of its Total Facilities Management (TFM) contract. Working 37 hours per week on a 6‑month ongoing contract, you will ensure the safety, compliance and efficient operation of the agency’s buildings.

Key responsibilities

• Support oversight and management of the Total Facilities Management contract.
• Coordinate with landlords and the TFM contractor to carry out statutory checks and inspections.
• Maintain accurate records of health & safety certifications and statutory inspections.
• Handle day‑to‑day administration for the TFM contract.
• Keep the Building Management System up‑to‑date.
• Produce regular performance reports on the TFM contractor.
• Assist building custodians across the estate with their duties.
• Communicate with stakeholders and monitor work‑order status to ensure timely completion.
• Analyse contract spend and work types to identify trends and cost‑saving opportunities.
• Generate purchase requests, process purchase orders and ensure timely payment.
• Oversee the agency’s condition survey and update the asset management system.
• Support facilities services within Spring Place.
• Report on compliance, project completion and remedial works for all facilities contractors.
• Maintain and update the facilities management risk register.

Required profile

• Experience administering facilities‑management contracts.
• Basic knowledge of the Health & Safety at Work Act, building legislation, CDM Regulations and Building Regulations.
• Familiarity with statutory inspection requirements and health‑and‑safety certification processes.

Required skills

What we offer

• Competitive rate of £18 per hour (£126 per day).
• 37‑hour work week with shifts from 8 am‑4 pm or 9 am‑5 pm, Monday‑Friday.
• 6‑month ongoing contract with potential for extension.