Facilities Assistant – Office Operations Support

About the role

Our client, a well‑established professional services firm in Central London, is looking for a proactive Facilities Assistant to support the day‑to‑day running of the office environment. The role offers exposure to a wide range of facilities and workplace operations within a fast‑paced corporate setting.

Key responsibilities

• Support departmental budget monitoring and expenditure tracking using Excel.
• Maintain accurate records of facilities spend and operational activities.
• Assist with office security processes, including access passes and visitor management.
• Distribute internal and external mail and coordinate courier services.
• Handle daily messenger and delivery requirements.
• Manage stationery ordering, stock control and distribution.
• Assist with document archiving and records management.
• Support office moves, furniture relocation projects and general workplace administration.
• Provide administrative support for office systems and telephony.
• Maintain stock levels of kitchen, refreshment and office supplies.
• Carry out printing, binding and document preparation tasks.
• Ensure communal areas remain fully stocked and operational.
• Support ad‑hoc projects and operational activities as required.

Required profile

• GCSEs (or equivalent) including Maths and English.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• Strong written and verbal communication skills.
• Excellent organisational abilities and attention to detail.
• Ability to work independently, use initiative and manage priorities.
• Positive, flexible and proactive attitude.
• Team‑working mindset and willingness to support colleagues.
• Professionalism, reliability and a strong customer‑service orientation.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

What we offer

• Opportunity to join a market‑leading professional services business.
• Supportive and collaborative team environment.
• Exposure to a broad range of facilities and workplace operations.
• Excellent chance to develop skills and progress within office services and facilities management.
• Central London location.