Facilities Coordinator

About the role

The Facilities & Logistics Coordinator will support daily operations across facilities, fleet and logistics functions, ensuring smooth and compliant office and site management in a fast‑paced environment.

Key responsibilities

• Manage cleaning, air‑conditioning, waste management, water heater and office maintenance contracts.
• Act as first point of contact for facilities‑related queries and issues.
• Oversee alarm systems, including CCTV, fire, intruder alarms and door entry systems.
• Coordinate company insurance renewals and maintain accurate documentation.
• Manage office repairs, furniture maintenance and general workplace upkeep.
• Ensure fire extinguishers are serviced and compliant across locations.
• Arrange and administer head‑office parking permits.
• Manage fleet fuel cards, renewals and vehicle‑related issues.
• Administer fleet insurance, claims, fines, congestion and Dart Charge accounts.
• Coordinate train travel bookings and organise hotel accommodation for business travel.
• Maintain accurate fleet and logistics records while supporting employee queries.

Required profile

• Previous experience in facilities, logistics, office management, fleet administration or a similar coordination role.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and stakeholder‑management abilities.
• Confident handling of supplier relationships, contracts and service providers.
• Strong attention to detail and ability to maintain accurate records.
• Proactive, hands‑on approach to problem‑solving.
• Experience working within a fast‑paced environment.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Outlook.

What we offer

• Competitive salary (£35,000‑£41,000 per year).
• Company pension scheme.
• 25 days annual leave plus bank holidays.
• Free on‑site parking.
• Employee assistance programme.
• Career development and progression opportunities.