Fleet Parts Administrator

About the role

Our client is an established organisation seeking a Fleet Parts Administrator on a permanent, full‑time basis. This office‑based role coordinates the supply, control and movement of vehicle parts used in maintenance and repair activity, working closely with technicians, workshop staff and suppliers.

Key responsibilities

• Order parts and components for repair activity and maintain appropriate stock levels.
• Manage third‑party stock held on an imprest basis and monitor fast‑moving items to reduce downtime.
• Raise and process purchase orders, set up and maintain supplier accounts and relationships.
• Receive, check, book in and allocate incoming parts to the correct jobs.
• Track parts usage against job cards to support accurate repair costing.
• Arrange collection and delivery of parts, support stock audits and maintain a clean, organised stores area.
• Provide management with updates on parts availability, delivery times and supply issues.

Required profile

• Previous experience in parts, stores, inventory, procurement or an automotive environment.
• Good knowledge of vehicle components and parts identification.
• Strong organisational skills with excellent attention to detail.
• Effective verbal and written communication.
• Full UK driving licence and willingness to undertake additional training.
• Ability to work independently and as part of a team, with commercial awareness.

Required skills

• Use of stock management systems.
• Experience with business management software.
• Purchase order processing.
• Vehicle components identification.