Graduate Administration Assistant

About the role

The Graduate Administration Assistant provides comprehensive administrative support to senior partners, partners and project teams within a fast‑moving professional environment. Working from our London office, you will act as a reliable point of contact, handling communications, diary management and travel arrangements while maintaining the highest standards of confidentiality.

Key responsibilities

• Manage telephone calls, emails and correspondence on behalf of partners and project teams, directing queries appropriately.
• Organise meeting logistics including room bookings, catering, presentation set‑up and material preparation.
• Maintain studio and meeting‑room calendars and ensure the office environment complies with housekeeping policies.
• Coordinate complex UK and international travel, including passport and visa assistance where required.
• Provide administrative support such as typing, editing documents, processing translations, expense management and filing.
• Assist senior partners with diary management and undertake research tasks as directed.
• Identify and implement initiatives to improve the role and support senior management.
• Cover additional duties and ad‑hoc tasks as directed by the Head of Office Services.

Required profile

• Legally entitled to work in the United Kingdom.
• Proven experience in complex diary and travel management.
• Demonstrated ability to handle confidential information with discretion.
• Self‑motivated, proactive and able to work independently.
• Professional appearance and communication style, acting as an ambassador for the office.
• Excellent written and verbal English with strong organisational skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel