ICU Administration & Rota Coordinator

About the role

The Anaesthetic Department at Queen’s Hospital Burton is looking for a proactive ICU Administration & Rota Coordinator to provide comprehensive secretarial and rota‑management support. You will join an established team in a friendly, supportive environment, ensuring smooth operation of the ICU consultant and doctor schedules.

Key responsibilities

• Produce and maintain medical rotas for ICU consultants and doctors, managing leave and activity updates.
• Coordinate the post‑ICU clinic, including scheduling and documentation.
• Type anaesthetic clinic records using Medisec and prepare critical‑care admission and discharge summaries.
• Transcribe complex discharge summaries, medical reports, letters, and meeting minutes.
• Support ICNARC audit work and retrieve data from various hospital systems.
• Manage staff changes via ESR, handling terminations, maternity/paternity leave, sabbaticals, and returns.
• Arrange and attend meetings, taking timely minutes and tracking actions, including sensitive HR meetings.

Required profile

• Experienced secretary or administrator with strong organisational abilities.
• Demonstrable experience in medical rota coordination.
• Methodical approach with high attention to detail.
• Ability to work collaboratively with clinical, nursing, administrative and management colleagues.

Required skills

• Medisec documentation system
• ICNARC audit processes
• ESR staff management system