Legal Assistant

About the role

The Legal Assistant will provide day‑to‑day operational support to the Data Privacy Expert and the Manager, CGLA at ACE Money Transfer. Working across nine operating jurisdictions, the role ensures that data‑protection records, contracts and filings are organised, up‑to‑date and audit‑ready, allowing senior privacy professionals to focus on legal analysis and regulatory judgement.

Key responsibilities

• Support intake, tracking and administration of Data Processing Agreements (DPAs), Standard Contractual Clauses (SCCs), NDAs and other data‑protection contracts using approved templates.
• Complete first‑line data‑protection questionnaires and due‑diligence checklists for vendors, partners and sub‑processors, escalating novel issues to the Data Privacy Expert.
• Maintain contracts in the CLM platform, including intake, renewal alerts and archiving of executed copies.
• Log and track Data Subject Access Requests (DSARs), monitor statutory timelines and coordinate with relevant teams, escalating complex cases.
• Update the Group DSAR and breach registers and prepare basic volume and timeline metrics for reporting.
• Log reported data‑breach incidents, perform initial factual intake and forward to the Data Privacy Expert for assessment.
• Assist in keeping Records of Processing Activities (RoPAs), data‑flow maps and data inventory documentation current across entities and jurisdictions.
• Track supervisory authority registrations and renewal dates, flagging upcoming deadlines.
• Compile documentation for internal audits, regulatory inspections and governance reviews as directed.
• Support the preparation of internal data‑protection training materials and awareness communications.

Required profile

• Strong organisational skills with attention to detail.
• Ability to work collaboratively with legal, compliance and operational teams.
• Good understanding of data‑protection concepts and regulatory frameworks.
• Proactive attitude for tracking deadlines and maintaining records.

Required skills

• Familiarity with contract lifecycle management (CLM) platforms.
• Experience handling data‑subject rights requests and breach logging.
• Knowledge of Data Processing Agreements, SCCs and NDAs.