Legal Secretary – Private Client

About the role

We are seeking a highly organised Legal Secretary to join a Private Client team in Witham. The role provides comprehensive administrative support to fee earners in a fast‑paced legal environment, ensuring smooth day‑to‑day operations and excellent client service.

Key responsibilities

• Provide dedicated secretarial and administrative support to fee earners.
• Produce legal correspondence, reports and documents using audio dictation and word‑processing software.
• Manage client files – opening, maintaining, archiving and retrieving in line with firm procedures.
• Prepare and dispatch outgoing post with all supporting documentation.
• Arrange photocopying, scanning and document preparation as required.
• Coordinate appointments, meetings and maintain accurate electronic and manual diaries.
• Organise meeting rooms and ensure they are ready for use.
• Welcome clients and visitors professionally, both in person and by telephone.
• Assist with general office administration and support colleagues when needed.
• Provide guidance to junior administrative staff and cover reception during busy periods.
• Maintain strict confidentiality of client information and firm documents.
• Participate in training and development opportunities.

Required profile

• Previous experience in a legal secretarial or professional administrative role.
• Excellent audio typing accuracy and document production skills.
• Strong organisational ability and capacity to prioritise a varied workload.
• Professional, discreet and committed to confidentiality.
• Proactive and flexible, able to work independently and as part of a team.

Required skills

• Audio typing
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel

What we offer

• Competitive salary up to £30,000 per annum, dependent on experience.
• Opportunities for training and professional development.
• Supportive team environment within a well‑established private client practice.