Legal Secretary – Private Client Services (Full‑time)

About the role

We are looking for a proactive Legal Secretary to join our Private Client team in Leatherhead. You will provide high‑quality administrative support to fee earners, ensuring smooth day‑to‑day operations and excellent client service.

Key responsibilities

• Prepare correspondence, documents and audio‑typed material using word‑processing software.
• Manage client files – opening, closing, storing and retrieving in line with office procedures.
• Handle mail, copying, and dispatch of enclosures.
• Schedule appointments, arrange meetings and maintain up‑to‑date diaries for solicitors.
• Set up conference rooms and provide refreshments as required.
• Support junior and temporary secretaries and act as a point of contact for clients in person and by phone.
• Enter data into the firm’s case‑management system and complete online forms.
• Maintain document presentation standards and suggest efficiency improvements.
• Undertake additional duties as needed.

Required profile

• Minimum two years’ experience as a legal secretary, preferably within Private Client services.
• Good general education and fast touch‑typing ability.
• High accuracy, professional communication with clients and a proactive attitude.
• Ability to work to deadlines, manage pressure and prioritise workload.
• Strong interpersonal and social skills.

Required skills

• Practice Evolve (or similar case‑management system) – desirable.

What we offer

• Competitive salary of £26,000‑£28,000 per year.
• Full‑time, permanent role based in Leatherhead with occasional travel to other offices.
• Supportive team environment focused on client excellence.