Lifestyle Executive Assistant – Private Family Office

About the role

This position offers an experienced Executive Assistant the chance to support the Founder of a leading hedge fund within a prestigious family office. Working directly with the Chief of Staff, you will manage a blend of personal and business responsibilities, with a strong focus on complex global travel and lifestyle coordination.

Key responsibilities

• Plan and execute intricate international and domestic travel, including private aviation, accommodation, ground transport and visa arrangements.
• Maintain and optimise the Founder’s dynamic personal and business diary across multiple time zones.
• Coordinate personal appointments, family commitments and lifestyle requests, liaising with household staff and trusted advisers.
• Provide administrative and project support to the Chief of Staff, including property‑related initiatives and report preparation.
• Collaborate with the wider Lifestyle Team, offering cover during leave and contributing to team projects and events.

Required profile

• Proven experience as an Executive or Personal Assistant in a high‑net‑worth or family‑office environment.
• Exceptional organisational skills with the ability to anticipate needs and adapt quickly.
• Discretion and confidentiality when handling sensitive personal and business information.
• Strong communication skills and the ability to work effectively within a collaborative team.

Required skills

• Advanced travel itinerary planning, including coordination of commercial and private flights.
• Diary and calendar management across multiple time zones.
• Project coordination for property‑related tasks.
• Proficiency in standard office software for report preparation and documentation.