Office Administrator – 6-Month Contract

About the role

This 6‑month contract position supports the day‑to‑day operations of the office in Bicester. You will act as the central point for administrative, compliance and facilities tasks, ensuring smooth service for staff, contractors and suppliers.

Key responsibilities

• Manage supply‑chain onboarding questionnaires and verify contractor documentation.
• Monitor ongoing compliance, including insurance, accreditations and waste‑transfer licences.
• Conduct ad‑hoc compliance checks such as Modern Slavery audits.
• Maintain supplier and subcontractor records, bank details and payment terms.
• Prepare meeting agendas, minutes and update COSHH, risk assessments and method statements with external H&S consultants.
• Administer near‑miss logs, newsletters and annual customer‑satisfaction surveys.
• Order uniforms, PPE and manage stationery supplies.
• Coordinate annual gas‑analyser calibration and maintain related logs.
• File and digitally archive waste‑transfer notes and plant‑room documentation.
• Handle incoming/outgoing post and support directors with administrative tasks.
• Create and manage the administrative rota and perform general ad‑hoc duties.

Required profile

• GCSEs (minimum grade C/4) in English and Mathematics.
• Proven experience in office administration, document management and filing systems.
• Strong organisational abilities with the capacity to juggle multiple priorities.
• Excellent written and verbal communication skills for interaction at all levels.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email and calendar management
• Document management and data entry
• Basic troubleshooting of printers and scanners