Office Assistant – Business Support Administrator

About the role

We are seeking a highly organised and proactive Office Assistant to join the Operations team in our Oxford office. This onsite position plays a key part in ensuring smooth administration, client onboarding, facilities coordination, and a welcoming front‑of‑house experience.

Key responsibilities

• Provide administrative support to managers and directors across the business.
• Assist with monthly finance processes and maintain accurate electronic and paper filing systems.
• Coordinate scanning, archiving, and document storage procedures.
• Manage travel, courier arrangements and book meeting rooms for staff and clients.
• Support onboarding of new clients, including preparation of letters and compliance checks.
• Coordinate property maintenance, repairs, supplier visits and health & safety matters.
• Organise internal and external events, manage deliveries, facilities logs and supplier coordination.
• Deliver a professional front‑of‑house experience, answer incoming calls and assist visitors.

Required profile

• Previous experience in an administrative, business or office support role.
• Strong organisational, customer‑focused and time‑management abilities.
• Excellent verbal and written communication with a friendly, approachable style.
• High attention to detail and ability to maintain confidentiality.
• Experience working within a corporate setting.

Required skills

• Knowledge of CCH Central Software or similar systems.

What we offer

• Clear career progression opportunities, potentially advancing to a Regional Leader or Supervisor role.
• Collaborative and supportive team environment with varied responsibilities.