Office Assistant

About the role

We are looking for an attentive and responsible Office Assistant to join our London office. This entry‑level position will serve as the backbone of daily operations, ensuring a well‑organized and welcoming workplace.

Key responsibilities

• Manage day‑to‑day office operations and maintain a tidy, efficient environment.
• Coordinate with IT, Marketing and other teams on workplace services, equipment and cross‑functional initiatives.
• Liaise with vendors, suppliers, landlords and service providers for maintenance, procurement and operational support.
• Support employee onboarding and off‑boarding by handling office access, welcome packs, equipment setup and related administrative tasks.
• Oversee office assets, company merchandise and inventory, including storage, tracking and replenishment.
• Organise executive visits, client meetings, internal events, meeting rooms, catering and hospitality.
• Maintain office records, expense tracking, reports and documentation in line with company policies and budgets.
• Act as the primary point of contact for office‑related requests and proactively identify operational needs.

Required profile

• Strong sense of accountability and initiative.
• Excellent attention to detail and proactive ownership of tasks.
• Friendly communication style with colleagues and external contractors.
• Ability to multitask and manage several priorities simultaneously.

Required skills

• Advanced English proficiency.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience using collaboration tools such as Microsoft Teams.