Office Coordinator

About the role

The Office Coordinator will ensure the smooth operation of our London Head Office while providing high‑level support to the HR team. Working across two departments, you will act as a brand ambassador, representing the company professionally to internal and external partners.

Key responsibilities

• Oversee day‑to‑day front‑desk operations, including security handovers, housekeeping, office supplies and health & safety compliance.
• Manage reception coverage, coordinate meeting‑room calendars and handle incoming mail, calls and shipments.
• Liaise with suppliers such as Pareto to maintain office services, H&S policies and site‑maintenance tasks (alarm systems, PAT testing, fire safety).
• Process invoices, monitor office and event budgets, and track expenses.
• Support the HR Director with expense claims, travel arrangements, diary management and senior‑leadership assistance.
• Maintain supplier records, invoice trackers and the Learning & Development Tracker; coordinate training sessions and content for the internal Red Academy platform.
• Assist the HR team with posting vacancies on LinkedIn and iCIMS, screening candidates and creating internal vacancy posters.

Required profile

• Proactive and able to work independently with minimal supervision.
• Professional, approachable and capable of representing the company positively.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities across office administration and HR support.

Required skills

• Experience with iCIMS recruitment software.
• Proficiency in using LinkedIn for recruitment posting.
• Knowledge of PAT testing procedures.
• Understanding of health & safety policies and compliance.