Office Diary Planner

About the role

We are looking for an organised Diary Planner to support our Health & Safety consulting team in Manchester. You will be responsible for keeping consultants’ schedules running smoothly, maximising productivity and reducing travel time.

Key responsibilities

• Schedule consultants’ diaries four weeks in advance, aligned with regional targets.
• Prioritise critical health & safety visits and arrange back‑filling to maintain efficiency.
• Use geographic planning to minimise travel distances and confirm weekly appointments by Wednesday close of business.
• Collaborate with the Team Leader to review high‑mileage appointments and provide feedback.
• Backfill cancelled appointments promptly and reschedule them to the next available slot.
• Manage consultant availability, holidays, training and birthdays to avoid conflicts.
• Liaise between consultants and management, escalating scheduling issues when required.

Required profile

• Strong negotiation and multitasking abilities.
• Effective problem‑solving and customer‑service skills.
• Good geographical awareness for route optimisation.
• Ability to build and maintain internal relationships.

Required skills

What we offer

• Full‑time permanent position based in Manchester.
• Competitive salary range of £24,000‑£25,000 per year.
• Opportunity to work within a dynamic health & safety consultancy.