Office & Facilities Manager

About the role

The Office & Facilities Manager ensures the smooth day‑to‑day operation of the office environment while maintaining safe, efficient and well‑managed facilities. This role combines office administration, supplier management, health and safety compliance and facilities maintenance to create a productive and welcoming workplace for staff and visitors.

Key responsibilities

• Oversee daily office operations, including supplies, equipment, furniture and inventory management.
• Coordinate office moves, refurbishments and workspace planning.
• Manage reception and visitor experience where applicable.
• Develop and maintain office policies and procedures.
• Support employee onboarding by preparing workstations, equipment and access.
• Plan and supervise preventative and reactive building maintenance.
• Liaise with landlords, contractors and service providers.
• Ensure high standards for meeting rooms, kitchens, communal areas, cleaning, security, waste management and catering.
• Monitor building systems such as HVAC, lighting, fire alarms and access control.

Required profile

• Proven experience in office management, facilities management or workplace operations.
• Strong organisational and project‑management abilities.
• Excellent communication and interpersonal skills.
• Experience managing suppliers and service contracts.
• Knowledge of workplace health and safety legislation.
• Budget management experience.
• Ability to prioritise workload and work independently.

Required skills

• Microsoft Office