Office & HR Administrator

About the role

Our client is looking for a highly organised and proactive Office & HR Administrator to keep the UK office running smoothly while providing essential administrative support to the HR function. The role is varied and hands‑on, covering office coordination, facilities, supplier management, health & safety, finance administration, IT coordination and HR support.

Key responsibilities

• Act as the main point of contact for office administration queries.
• Maintain a professional, safe and welcoming office environment.
• Manage office supplies, stationery, refreshments and consumables.
• Coordinate post, couriers, deliveries, meeting rooms and visitors.
• Keep accurate office records, trackers and filing systems.
• Support employee and visitor travel arrangements.
• Manage relationships with suppliers and external service providers.
• Oversee office maintenance, repairs and facilities requirements.
• Maintain health and safety records, inspections and compliance documentation.
• Handle supplier set‑up, invoice tracking and purchase order administration.
• Maintain petty cash and office expenditure records.
• Coordinate IT equipment for new starters and leavers and keep asset records.
• Support employee onboarding, inductions and new‑starter documentation.
• Update employee records in HR systems confidentially.
• Assist with leaver administration and other employee lifecycle changes.
• Coordinate training records and compliance documentation.
• Support employee engagement, wellbeing initiatives and internal events.
• Provide administrative support for HR projects and annual people processes.
• Assist with internal communications, company meetings and occasional off‑site events.
• Identify opportunities to improve administrative processes.

Required profile

• Highly organised and proactive.
• Flexible to work hybrid and attend the office on additional days when needed.
• Strong relationship‑building skills.
• Ability to handle confidential information with discretion.

Required skills

What we offer

• Hybrid working – office based Monday to Wednesday.
• Permanent, full‑time contract.
• Competitive salary of £30,000 per annum.