Office Manager and Personal Assistant to the Headmaster

About the role

Brighton College Prep Hove is looking for an Office Manager and Personal Assistant to support the Headmaster. This full‑time permanent position combines leadership of the school’s reception and secretary team with high‑level administrative support for the Headmaster.

Key responsibilities

• Provide PA and secretarial support to the Headmaster, including diary management and travel arrangements.
• Lead the office function, supervising the Receptionist and Secretary, conducting performance management and appraisals.
• Organise and minute meetings for the Senior Management Team, Board of Governors and other school bodies.
• Manage budget records, ordering of stationery and oversee site‑related issues.
• Coordinate staff interviews, Governor visits and inspection‑related administration.
• Liaise with internal support departments (Catering, Porterage, Maintenance, HR, Admissions) and maintain relationships across the Brighton College family.
• Assist with pupil census, school questionnaires and preparation of Headmaster presentations.
• Handle visitor reception, room bookings and refreshments.

Required profile

• Confident communicator with strong relationship‑building skills.
• Professional, friendly and approachable demeanor.
• Ability to work under pressure, take initiative and meet deadlines.
• Experience in managing a small team, including performance appraisal.
• Excellent written English with meticulous attention to detail.
• Self‑disciplined with effective time‑management.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, email).
• Strong diary and travel‑arrangement capabilities.
• Minute‑taking and action‑point follow‑up.
• Budget record‑keeping.