Office Manager – English & German Speaking

About the role

We are seeking a proactive Office Manager to ensure the smooth daily operation of a London office supporting approximately 22 staff members for a major German bank. The role combines facilities management, administrative support, and coordination across multiple business functions.

Key responsibilities

• Oversee facilities management, maintenance coordination, supplier relationships, contract management, and security systems.
• Maintain office stock levels, manage inventory of stationery, pantry, and kitchen supplies.
• Coordinate meeting room bookings, office events, conferences, visitor management, and workspace organisation.
• Lead Health and Safety activities, conduct office checks, risk assessments, and DSE processes; act as First Aider and Fire Marshal.
• Arrange travel, flights, and accommodation for senior leadership and the wider team.
• Provide administrative support to senior leadership and assist the wider team as needed.
• Support finance processes, including invoice handling, expense claims, and banking.
• Assist with HR administration such as onboarding and off‑boarding.
• Deliver basic IT support and liaise with HQ IT and external contractors.
• Manage incoming and outgoing post and courier services.
• Build strong relationships with colleagues in the London office and international headquarters.
• Provide English‑German translation support when required.

Required profile

• Exceptional organisational ability with capacity to manage a varied workload.
• Strong communication, interpersonal, and collaboration skills.
• Proactive, responsible, and able to take initiative.
• High level of trustworthiness, reliability and discretion.
• Fluent in English and German.

Required skills

• Proficiency in the full Microsoft Office suite.