Office Manager (London Headquarters)

About the role

As the Office Manager for Humanoid’s London headquarters, you will ensure the daily operations run smoothly and continuously improve the workplace experience. Reporting to the Head of Global Workplace & Facilities, you will be the primary point of contact for everything that keeps the office functional, welcoming, and aligned with the company’s brand.

Key responsibilities

• Manage day‑to‑day office operations, including opening/closing routines, cleaning, and presentation of shared spaces.
• Maintain office supplies, kitchen inventory, equipment, and meeting rooms, ensuring they are stocked, functional, and tidy.
• Liaise with building management, cleaners, and contractors for maintenance, repairs, and services.
• Serve as the go‑to person for office queries, requests, and issue resolution.
• Support onboarding and off‑boarding processes, including desk setup and welcome materials.
• Coordinate internal events, team lunches, meetings, and workshops.
• Welcome and host visitors, candidates, and partners with professionalism.
• Oversee reception, meeting rooms, deliveries, post, and front‑of‑house operations.
• Partner with the Head of Global Workplace & Facilities to align on strategy, standards, and operating rhythms across London, Boston, and Vancouver.
• Manage suppliers for consumables, catering, and office services; process invoices and track local budgets.
• Maintain internal documentation for office procedures.

Required profile

• Proven experience in office management, facilities coordination, or team operations within a high‑performance environment.
• Impeccable organisational skills and a keen eye for detail.
• Clear communicator comfortable interacting with team members, senior leaders, and external visitors.
• Highly proactive, anticipating needs and taking initiative without prompting.
• Strong alignment with Humanoid’s values and mission.

Required skills