Office/Project Assistant

About the role

We are seeking a proactive and organised Office/Project Assistant to support the day‑to‑day operations of our Edinburgh office and the wider UK offshore wind project portfolio. You will work closely with Project Directors, project teams and the UK Corporate Operations Manager, ensuring the office environment and project coordination run smoothly.

Key responsibilities

• Maintain a professional, welcoming and well‑organised office environment.
• Manage office supplies, mail, deliveries and coordinate office moves or layout changes.
• Organise office social events and support global initiatives on the annual events calendar.
• Assist with onboarding new colleagues and liaise with IT for equipment setup.
• Coordinate meetings for project teams, including room booking, catering and logistics.
• Support event coordination such as receptions, dinners, industry events and workshops.
• Arrange travel itineraries linked to projects and monitor shared inboxes.
• Prepare presentations, ensuring consistent layout and formatting.
• Maintain project documentation, calendars, whereabouts and holiday trackers.
• Provide ad‑hoc administrative support to Project Directors, including diary and travel management.

Required profile

• Completed high school or a bachelor’s degree.
• Strong written and spoken English.
• Well‑organised, punctual, flexible and detail‑oriented.
• Enjoys teamwork but can work independently.
• Service‑minded and proactive.

Required skills

• Proficiency with Microsoft Office packages.