PA / Office Manager – Administrative & Finance Support

About the role

The PA/Office Manager will provide comprehensive administrative support to a small team of directors, engineers and other staff, ensuring smooth day‑to‑day business operations.

Key responsibilities

• Deliver high‑quality secretarial and administrative assistance to the wider team.
• Manage and monitor incoming company emails, ensuring timely responses and proper distribution.
• Support general office coordination and day‑to‑day operational tasks.
• Process weekly timesheets and input data into payroll software.
• Maintain accurate records of holiday, sickness and absence.
• Administer auto‑enrollment pension processes and prepare employment contracts.
• Perform bank reconciliations and maintain cashbook and petty‑cash records.
• Assist with preparation of quarterly VAT returns and provide cover for sales and purchase ledger activities.
• Support cash‑flow monitoring and reporting where required.
• Provide administrative support for two term maintenance contracts, update job records and communicate updates to clients.
• Assist in the preparation and issuance of client invoices.
• Undertake any other reasonable duties to support the business.

Required profile

• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• High attention to detail and professional demeanor when dealing with internal and external stakeholders.
• Ability to work autonomously and prioritize tasks effectively.

Required skills

• Microsoft Office (Word, Excel, Outlook).
• Payroll software.
• Basic accounting and ledger support.
• Bank reconciliation.
• VAT return preparation.
• Auto‑enrollment pension administration.

What we offer

• Competitive salary of £35,000‑£40,000 per annum.
• Opportunity to work within a supportive small team.
• Exposure to finance, HR and client‑facing responsibilities.