Part Time Executive Assistant Practice Coordinator

About the role

Opus Accountancy Limited is seeking a proactive Part‑time Executive Assistant Practice Coordinator to support the Senior Partner and help keep the practice running smoothly. This role blends high‑level executive assistance with practice coordination, offering genuine responsibility in a dynamic accountancy environment.

Key responsibilities

• Manage the Senior Partner’s diary, schedule meetings and coordinate appointments.
• Act as the first point of contact for clients by telephone and email, handling enquiries confidentially.
• Prepare, format and proofread correspondence, reports and other business documents.
• Coordinate statutory filing deadlines for company accounts and tax returns, chasing outstanding information from clients.
• Oversee engagement letters, client onboarding documentation and Anti‑Money Laundering (AML) compliance processes.
• Maintain accurate client records using the firm’s practice management system.
• Organise meetings, prepare agendas, take minutes and follow up on actions.
• Support billing administration and handle incoming invoicing queries.

Required profile

• Experienced executive assistant or practice coordinator with a track record of supporting senior leaders.
• Highly organised, proactive and able to manage competing priorities in a fast‑paced environment.
• Excellent communication skills and a professional, confidential approach to client interactions.
• Strong attention to detail and ability to meet statutory deadlines.
• Comfortable working part‑time (20‑25 hours per week) across five days.

Required skills

What we offer

• Competitive salary of £30‑36k per year, dependent on experience.
• Up to 25 days’ holiday plus bank holidays.
• Supportive and friendly working environment.
• Opportunity to become a key member of a respected local practice.
• Potential for permanent position after a successful 12‑month fixed‑term contract.