Part‑time Personal Assistant for Executive Chairman

About the role

This temporary, part‑time position supports the Executive Chairman and senior leadership team of a long‑standing family‑owned business in Cambridge. Working three days a week (Tuesday, Wednesday, Friday) for 7.5 hours each day, the role is central to the organisation’s transition and strategic initiatives.

Key responsibilities

• Manage and maintain the Executive Chairman’s diary, prioritising appointments.
• Handle sensitive correspondence with discretion.
• Coordinate and prepare materials for board and committee meetings, including distribution and follow‑up actions.
• Organise corporate events such as board off‑sites and shareholder gatherings.
• Arrange travel and reconcile expenses for the leadership team.
• Provide administrative support for various projects, including report preparation.
• Assist with operational tasks within the family office, such as meeting coordination.
• Contribute to office management, onboarding new staff, and supporting social and corporate functions.
• Liaise with external agencies for marketing and PR activities as required.

Required profile

• Proven experience as a Personal or Executive Assistant or in a senior administrative support role.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities independently while maintaining confidentiality.

Required skills