Payroll Coordinator – Payroll Administration & Reporting

About the role

We are seeking an organised and detail‑oriented Payroll Coordinator to own payroll administration and reporting for around 100 employees. Working closely with our outsourced payroll provider, you will ensure payroll is processed accurately, efficiently and on time while supporting employees and managers. This role is perfect for someone who enjoys working with data, spreadsheets and continuous process improvement.

Key responsibilities

• Coordinate the end‑to‑end monthly payroll process with the external provider.
• Prepare, validate and submit payroll data, ensuring accuracy and compliance with deadlines.
• Calculate and check adjustments such as starters, leavers, salary changes, bonuses, commissions, holiday pay and deductions.
• Investigate and resolve payroll queries from employees and managers promptly.
• Maintain accurate payroll records and employee data in BambooHR and other systems.
• Perform payroll reconciliations and validation checks.
• Produce regular payroll reports, dashboards and data analysis using Excel.
• Analyse payroll trends, identify discrepancies and recommend improvements.
• Develop and maintain payroll procedures, process documentation and user guides.
• Partner with Finance, managers and the payroll provider to meet deadlines and compliance requirements.

Required profile

• Proven experience as a Payroll Coordinator, Payroll Administrator or Payroll Officer.
• Experience working with an outsourced payroll provider.
• Strong understanding of payroll processes, controls and data management.
• Advanced Excel skills with ability to work on large data sets.
• Experience using BambooHR or a similar HR/payroll system (highly desirable).
• Exceptional attention to detail and commitment to accuracy.

Required skills

• Advanced Excel (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data validation).
• BambooHR or comparable HR/payroll software.