People & Communications Administrator (12‑month contract)

About the role

KONE is looking for a People & Communications Administrator to join its Woking office for a 12‑month fixed‑term contract. The role supports employees and the wider P&C team by delivering accurate HR administration and maintaining employee data.

Key responsibilities

• Monitor the HR mailbox, respond to employee queries within agreed timescales.
• Maintain confidential employee records and HR data in Workday.
• Coordinate health and background checks for new hires and manage enhanced DBS checks.
• Prepare leaver reports, contractual change letters and distribute relevant documentation.
• Process HR‑related invoices, manage PDI applications and track international visas.
• Support Cycle to Work approvals, death‑in‑service cases and company car/mobile phone reporting.
• Maintain the KONE intranet with up‑to‑date HR policies and produce weekly HR reports.

Required profile

• Organised, reliable and proactive with strong attention to detail.
• Ability to manage competing priorities in a fast‑paced environment.
• Excellent written and verbal communication skills in English.
• Discretion when handling sensitive and confidential information.

Required skills

• Experience with HR systems, preferably Workday.
• Proficient in Microsoft Office, especially Excel (intermediate level).
• Knowledge of Mail Merge for document generation.

What we offer

• Competitive salary and bonus opportunity.
• 25 days annual leave plus 8 bank holidays and 1 paid volunteering day.
• Pension scheme and private healthcare.
• GymFlex membership, dental insurance and prolonged disability insurance.
• Hybrid working, ongoing learning and development, and regular career reviews.