Personal Assistant to Director of Pharmacy

About the role

This position provides vital administrative support to the Director of Pharmacy and the wider pharmacy team within NHS Dumfries and Galloway. You will work independently, handling confidential information and ensuring smooth day‑to‑day operations.

Key responsibilities

• Efficiently manage the Director’s diary and coordinate appointments.
• Liaise with internal and external stakeholders, organising meetings and preparing associated paperwork.
• Handle Freedom of Information requests and maintain document databases.
• Ensure deadlines are met and facilitate timely reviews and updates.
• Generate and distribute reports, minutes and other correspondence.

Required profile

• Proven secretarial and administrative experience.
• Excellent communication and interpersonal skills.
• Strong organisational ability and problem‑solving mindset.
• Ability to work autonomously while handling confidential material sensitively.
• Calm under pressure, flexible, reliable and enthusiastic.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Full‑time role (36 hours per week) with Monday‑Friday schedule.
• Based at Mountainhall Treatment Centre, Dumfries, with flexible and part‑time options.
• Opportunity to make a meaningful impact on patient care and the wider organisation.