PPM Coordinator

About the role

The PPM Coordinator will oversee all Planned Preventative Maintenance activities across the business, ensuring that work is scheduled, commercially controlled and delivered in line with contractual and operational requirements.

Key responsibilities

• Act as the central point of control for all PPM activities, maintaining accurate schedules in JobLogic.
• Verify that PPM frequencies meet contractual and compliance standards and that tasks are correctly costed.
• Provide monthly PPM schedules to internal labour schedulers and coordinate delivery with internal teams.
• Produce and issue monthly PPM task lists to service partners, raise purchase orders and act as the liaison for delivery.
• Review subcontractor invoices against works, costs and purchase orders, resolving any discrepancies.
• Update and close completed PPM tasks in JobLogic, ensuring records are auditable.
• Process approved invoices and support finance with timely approvals.
• Review and process engineers' timesheets, ensuring labour hours align with scheduled works and submitting them for payroll.

Required profile

• Experience in facilities management, HVAC or similar service‑based environments.
• Strong organisational and coordination abilities with high attention to detail.
• Good commercial awareness and ability to manage multiple internal and external stakeholders.
• Methodical, process‑driven and an effective communicator.

Required skills

• Proficiency with JobLogic or similar CAFM systems.
• Knowledge of HVAC and preventative maintenance processes.