Practice Team Assistant – 12‑month Fixed‑Term Contract

About the role

This 12‑month fixed‑term position supports the Real Estate team of a leading global law firm in the City of London. You will provide a broad range of administrative services, helping the team deliver high‑profile corporate work while gaining exposure to the legal sector.

Key responsibilities

• Answer telephone calls and manage general communications.
• Print, scan and photocopy documents, including court bundles, deeds and working papers.
• File documents electronically and in hard copy.
• Process expenses, cheque requests and other banking administration.
• Manage email inboxes, respond where appropriate and file correspondence.
• Support billing processes – pre‑bills, edits, narratives, cover letters, e‑billing and system updates.
• Assist with client and matter changes such as address updates, third‑party payers and rate adjustments.
• Support WIP, billing and debtor targets through reporting and error correction.
• Help with new business intake – conflicts checks, AML checks, file opening and engagement letters.
• Organise meetings and events, including room bookings, catering, video‑conference setup and travel arrangements.
• Maintain client databases and update internal systems.
• Prepare files for archiving and manage retrieval requests.

Required profile

• Minimum six months of administrative experience in a professional environment.
• CILEx qualification desirable but not essential.
• At least five GCSEs (or equivalent) at grades A*–C, including English and Maths.

Required skills

What we offer

• Competitive salary between £26,000 and £28,000 per year.
• Excellent benefits package and pension scheme.
• Opportunity to work within a market‑leading law firm and develop a legal administration career.