Programme Administrator – Schmidt AI Fellowship Programme

About the role

We are looking for a Programme Administrator to support the Schmidt AI in Science Fellowship programmes at the University of Oxford. The role combines administrative and financial management duties to ensure smooth delivery of AI training and research opportunities for fellows.

Key responsibilities

• Assist the Programme Manager with recruiting and onboarding fellows.
• Organise and deliver the training programme, including event planning and logistics.
• Prepare reports and maintain accurate programme records.
• Handle day‑to‑day financial transactions such as invoicing, purchasing, expense claims and casual teaching payments.
• Support budget monitoring and financial reporting for multi‑million‑pound Schmidt Futures funded initiatives.

Required profile

• Proven experience in administration and financial management.
• Ability to work independently with strong attention to detail.
• Excellent organisational, communication and IT skills.
• Proactive, innovative mindset and a collaborative team ethic.

Required skills

What we offer

• Contributory pension scheme.
• 38 days of annual leave.
• Comprehensive childcare services and family leave schemes.
• Cycle loan scheme and discounted public‑transport travel.
• Access to a variety of social and sports clubs.