Project Administrator

About the role

As a Project Administrator within the Facilities Management team at Great Western Hospital, you will help ensure projects run smoothly, supporting the delivery of safe and efficient hospital environments for patients and staff.

Key responsibilities

• Maintain accurate project records using tracking systems and documentation processes.
• Coordinate and organise both digital and physical project files, ensuring version control.
• Support financial processes, including raising purchase orders and assisting with invoice reconciliation.
• Prepare reports, meeting agendas, and minutes, and track actions to completion.
• Act as the first point of contact for administrative queries and facilitate communication between stakeholders.
• Assist with governance, audits, and continuous improvement activities within the Project Management Office (PMO).

Required profile

• Strong organisational and administrative abilities with excellent attention to detail.
• Experience supporting projects or working in a PMO environment, preferably in facilities management, healthcare, or construction.
• Good financial awareness, including experience with purchase orders and invoicing.
• Confidence using Microsoft Office tools such as Excel, Word, and PowerPoint.
• Ability to build positive relationships and communicate effectively with colleagues, contractors, and stakeholders.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

What we offer

• 25 days holiday plus bank holidays, with the option to purchase up to five additional days.
• Up to 6% contributory pension scheme.
• Access to over 1,100 internal training courses and clear development opportunities.