Property Administrator – Facilities & Compliance

About the role

We are looking for a proactive Property Administrator to support the smooth operation of our estate in Windlesham. The role works closely with the maintenance team, contractors and management to ensure properties are safe, well‑maintained and fully compliant.

Key responsibilities

• Liaise daily with managers and supervisors to report and resolve issues.
• Open, update and close job tickets using Halo software.
• Manage snagging lists, pre‑arrival checks and ongoing services.
• Track services, meter readings and maintenance updates in Excel.
• Coordinate reactive and planned maintenance with contractors.
• Maintain property documentation, service records, supplier lists and asset registers.
• Securely manage keys, vehicle mileage sheets and monthly maintenance rotas.
• Process purchase orders, special payment requests and invoice handling via Workday and DocuSign.
• Monitor credit‑card transactions, petty‑cash receipts and H&S clothing purchases.
• Provide cover for colleagues and undertake any additional tasks as required.

Required profile

• Highly organised and proactive professional.
• Strong attention to detail and ability to manage multiple records.
• Effective communication with internal teams, contractors and suppliers.
• Ability to work independently and support the wider office when needed.

Required skills

• Halo (property management software)
• Microsoft Excel
• Workday
• DocuSign