Quotations Administrator

About the role

We are seeking a highly organised Quotations Administrator to join a market‑leading, award‑winning client in the South East. This permanent, full‑time position is based onsite at the Aylesbury office, working 8:30 am‑5:30 pm, Monday to Friday. You will be the first point of contact for plant‑hire enquiries, managing quotations, purchase orders and sales orders from initial request through to delivery.

Key responsibilities

• Handle customer plant‑hire enquiries via phone and email, ensuring timely and accurate service.
• Convert incoming purchase orders into confirmed sales orders, checking equipment availability.
• Process and dispatch order confirmations to customers.
• Maintain complete and accurate purchase‑order paperwork, sales administration and hire documentation throughout the order lifecycle.
• Collaborate with multiple internal teams to meet customer specifications and deadlines.

Required profile

• Proven experience with sales quotations, purchase orders, and sales order processing.
• Strong customer‑service background, including telephone handling in a fast‑paced office environment.
• Highly organised with excellent attention to detail and a flexible, positive attitude.
• Effective communication and negotiation skills across all organisational levels.
• Full UK driving licence and residence within commuting distance to the Aylesbury office.

Required skills

What we offer

• Competitive salary £30,000‑£35,000 per year, dependent on experience.
• Generous holiday entitlement, contributory pension scheme and medical insurance.
• Stable, permanent employment with opportunities for training and progression to a hire controller role.