Receptionist / Office Administrator

About the role

We are looking for a highly organised Receptionist & Office Administrator to be the first point of contact for our London office. The role blends a professional front‑of‑house presence with hands‑on administrative support for the office management team and senior stakeholders.

Key responsibilities

• Greet visitors, vendors and couriers, providing a warm and efficient welcome.
• Manage incoming telephone calls, route enquiries and take accurate messages.
• Maintain a tidy, presentable reception area that reflects company standards.
• Liaise with facility vendors, building management and internal staff to resolve queries promptly.
• Provide comprehensive administrative support to the office management team, including scheduling, filing and document preparation.
• Execute a wide range of MS Office tasks with accuracy, such as preparing spreadsheets, presentations and correspondence.
• Coordinate multiple workstreams, ensuring deadlines are met and information is shared effectively.
• Assist senior stakeholders with ad‑hoc projects and operational requests.

Required profile

• Proven experience in a busy office environment, preferably in a reception or administrative capacity.
• Exceptional organisational and communication skills.
• Proactive attitude with the ability to multitask and prioritize effectively.
• Professional demeanor and strong customer‑service focus.

Required skills

• Microsoft Excel – advanced proficiency.
• Microsoft Office suite (Word, PowerPoint, Outlook).