Receptionist (Part‑time, job share)

About the role

The Receptionist is the first point of contact for staff and visitors, delivering a warm and professional experience both face‑to‑face and over the phone. Working on a part‑time, job‑share basis, the role supports the Facilities Manager and ensures the reception area runs smoothly.

Key responsibilities

• Welcome visitors, manage phone calls and handle the reception email account.
• Coordinate visitor bookings, parking allocations and issue access cards.
• Oversee incoming and outgoing mail, including large‑scale mailings via the Royal Mail online system.
• Maintain stationery supplies and manage publications for the Communications team.
• Support the café coffee machine and food ordering as needed.
• Provide coverage during the other job‑share holder’s annual leave to ensure continuous reception service.

Required profile

• Friendly, approachable, courteous and helpful with excellent communication skills.
• Proactive, flexible and able to multitask and prioritise tasks effectively.
• Comfortable working both independently and as part of a team.
• Willing to undertake First Aider/Fire Marshal training.
• Legal right to work in the United Kingdom.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Willingness to learn database management tools.

What we offer

• Permanent contract on a part‑time, job‑share basis (20 hours per week).
• Pro‑rata salary of £25,877.80 per year (£13,987.99 actual).
• Supportive team environment with training opportunities.
• Location in Oxford with easy access to public transport.