Receptionist & Site Administrator

About the role

Artifex Interior Systems is looking for a friendly, organised Receptionist & Site Administrator to be the first point of contact at the Elmdon 3 site. You will combine front‑desk duties with day‑time security and administrative support for the plant, HR, HSE and other departments.

Key responsibilities

• Welcome visitors, manage bookings and control site entry using the barrier and ANPR system.
• Monitor CCTV cameras as directed and maintain the ANPR database.
• Maintain the reception area to 5S standards and keep the site telephone list up to date.
• Administer company car usage, ensuring licences are valid and records are signed in/out.
• Raise purchase orders via TAP, audit temporary workforce invoices and track departmental budgets.
• Order workwear, consumables, first‑aid and safety equipment, preventing shortages.
• Manage access cards through the Timeware Attendance System and organise occupational health bookings.
• Support fire evacuation procedures and liaise with the security company and facilities teams.

Required profile

• Administration or business‑related qualification preferred; minimum GCSE (C/Grade 4) in English and Maths.
• Proven experience working in a reception environment with strong administrative abilities.
• Excellent communication, organisational and problem‑solving skills.
• Resilient, assertive and able to work under pressure.
• Understanding of IATF16949/ISO9001 standards is a plus.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using TAP procurement system.
• Familiarity with Timeware Attendance System.
• Basic knowledge of CCTV and ANPR monitoring tools.

What we offer

• Dynamic work environment within a growing manufacturing site.
• Opportunities to develop cross‑functional administrative and security skills.
• Supportive team culture focused on continuous improvement.