Sales Office Manager – Office Administration & Executive Support

About the role

This permanent, full‑time position supports a busy sales office that supplies industrial, agricultural and forestry machinery. You will combine office management, sales administration and executive support to keep the office running smoothly and assist senior directors.

Key responsibilities

• Organise the office and provide administrative support to directors and managers.
• Manage the Managing Director’s diary, schedule meetings and arrange travel.
• Prepare client quotations and log tenders.
• Monitor shared email inboxes, answer calls and handle post distribution.
• Create, edit and maintain spreadsheets and server records.
• Match invoices with proof‑of‑delivery documentation.
• Perform general clerical duties such as filing, archiving, scanning and photocopying.
• Take dictation and draft communications for the Managing Director.
• Welcome visitors, prepare meeting rooms and arrange refreshments.
• Monitor stationery levels and place orders.
• Undertake other reasonable duties assigned by senior management.

Required profile

• Previous experience in office management, sales administration or a senior administrative role.
• Highly organised with the ability to manage varied workloads and shifting priorities.
• Confident supporting senior directors and managers.
• Strong written and verbal communication skills with excellent attention to detail.
• Professional and confident when dealing with clients, visitors and colleagues.
• Proactive, dependable and comfortable working independently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Salary range £40,000 – £45,000 per year.
• Permanent, full‑time contract.
• Office based in Maidenhead, South East England.