School Administrator / Receptionist (Administrative Assistant)

About the role

We are seeking a highly organised and proactive Administrative Assistant to support the Senior Leadership Team and manage daily administrative tasks. The role ensures smooth operation of the school’s administrative functions, including review meetings, behaviour monitoring and reception duties.

Key responsibilities

• Lead the organisation of Review Meetings, preparing and distributing reports and Education Health and Care Plans, and circulating minutes and annual review forms.
• Monitor Behaviour Watch, complete online Accident Reporting submissions and maintain accurate records with staff and senior leadership.
• Cover Full‑Time and Part‑Time Administrative Assistants during absences, managing reception, uniform stock, classroom cover and other duties.
• Serve as the first point of contact at reception, handling enquiries by phone and in person while adhering to security procedures.
• Manage daily mail distribution using the franking machine and keep pupil and staff records up‑to‑date in the school’s management information system.
• Assist with pupil admissions and leavers files, order materials and equipment, and support the school website and calendar updates.

Required profile

• Proven experience in an administrative role, preferably within an educational setting.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Commitment to maintaining confidentiality and handling sensitive information.

Required skills

• Experience with the Integris school management software.