Secretarial Assistant – NHS Scotland

About the role

The Medical Secretarial Team is seeking a Secretarial Assistant (Band 2) to provide comprehensive, confidential, and efficient administrative support to secretaries and medical staff. This is a 25‑hour per week position offering a pro‑rated salary within the NHS Band 2 range.

Key responsibilities

• Transcribe confidential patient information using a voice‑recognition system and integrate it with hospital IT systems.
• Prepare, format, and manage correspondence, reports, and medical documents.
• Maintain accurate patient and staff records, ensuring data protection compliance.
• Assist medical staff with scheduling, meeting arrangements, and routine enquiries.
• Support the wider secretarial team with ad‑hoc administrative tasks as required.

Required profile

• Relevant secretarial or administration qualifications, or equivalent training/experience.
• Knowledge of medical terminology.
• Proficiency with Microsoft Word.
• Excellent keyboard and typing skills.

Required skills

• Medical terminology
• Microsoft Word
• Voice recognition system

What we offer

• Band 2 salary range £26,696 – £28,988 per annum (pro‑rated).
• 25‑hour work week with a forthcoming hourly rate increase due to reduced full‑time hours.
• Employment within the NHS with its comprehensive benefits and commitment to equality, diversity, and inclusion.