Secretariat Administration Support

About the role

We are looking for a proactive, self‑motivated team player to provide administrative support for internal and external SKAO meetings. The role involves taking accurate minutes, drafting concise summaries and ensuring smooth preparation and administration of meetings across multiple time zones.

Key responsibilities

• Provide comprehensive administrative support for SKAO meetings, both internal and external.
• Take clear, accurate minutes and produce meeting summaries.
• Prepare and distribute meeting agendas, materials and follow‑up documents.
• Coordinate scheduling, taking into account international time zones.
• Support logistical aspects of meetings, including venue arrangements and virtual platform setup.

Required profile

• Excellent minute‑taking and written communication skills.
• Highly organised, with the ability to manage multiple meetings simultaneously.
• Flexible and able to work across different time zones.
• Willingness to comply with a UK‑based local contract.
• Open to candidates of all nationalities, especially from member countries.

Required skills

What we offer

• Diverse, multicultural working environment.
• 30 days of annual leave plus public holidays.
• Generous pension scheme.
• Regular social events and a family‑friendly atmosphere.
• Flexible working hours in line with SKAO policy.