Senior Congress Meeting Planner (Pharma Experience Required)

About the role

Amex GBT is recruiting a Senior Congress Meeting Planner based in the United Kingdom. The role covers end-to-end planning and coordination of pharmaceutical congresses and meetings, from timelines and contracts to client communication and debriefs. Previous congress pharmaceutical experience is mandatory.

Key responsibilities

• Set project timelines and workflows with clients and suppliers, using the business program management system from contract turnover to final bill completion.
• Negotiate hotel, congress, DMC, air and third-party contracts, and monitor attrition dates and cancellation policies.
• Coordinate site inspections, itineraries and working agendas, and manage VIP projects and logistics.
• Hold regular status meetings with clients and stakeholders from pre-launch through operation, and brief internal teams on program requirements.
• Work with the creative team on program materials and with IT support on web and registration needs.
• Arrange services with third-party suppliers and act as lead coordinator for large-volume, international and confidential programs, including HCP-attended events.
• Finalise bills with accounting, review them before invoicing, and keep accurate records for ToV reporting.
• Run program debriefs, evaluate impact and propose improvements, and build long-term client relationships.

Required profile

• 3-5 years of pharma congress planning experience.
• 4-year degree and CMP designation preferred.
• Advanced oral and written presentation skills and ability to communicate professionally with all levels of management and clients.
• Accuracy, timeliness, flexibility and ability to handle change.
• Ability to travel globally up to 25%.

Required skills

• Microsoft Word and Excel at an advanced level.
• Technology and analytical skills; experience with meeting industry technology such as Cvent is preferred.

What we offer

• Flexible benefits tailored to each country, including health and welfare insurance, retirement programmes, parental leave and adoption assistance.
• Weekly travel deals from major providers on flights, hotels, cruises and car rentals.
• Access to a learning platform with over 20,000 courses and leadership training.