Senior Head Office Administrator (Temporary)

About the role

Reed is seeking an experienced Senior Head Office Administrator on a three‑month temporary contract to support its senior leadership team in Edinburgh. The role combines executive assistance, HR administration, and day‑to‑day office management in a fast‑paced, values‑led environment.

Key responsibilities

• Provide high‑quality administrative and secretarial support to the CEO, Management Team and Board of Trustees, including minute‑taking and document preparation.
• Coordinate recruitment processes, prepare contracts, arrange interviews and maintain compliance with equality and diversity standards.
• Administer employee records, Disclosure Scotland processes, and manage training data.
• Liaise with IT to set up user accounts, email access and resolve system access queries.
• Organise mandatory and professional development training programmes and distribute internal communications.
• Handle reception duties, telephone coverage, order office supplies and maintain administrative systems.

Required profile

• Previous experience in senior administrative, executive support, office management or HR administration.
• Excellent organisational, time‑management and minute‑taking abilities.
• Strong attention to detail and ability to handle confidential information.
• Effective verbal and written communication skills.

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Competitive hourly rate (£15.10‑£16.50 per hour, dependent on experience).
• Flexible working hours between 8 am and 6 pm.
• Opportunity to work closely with senior leadership in a dynamic office environment.