SO3 Military Secretariat – Joint Aviation Command

About the role

The SO3 Military Secretariat (MS) position is a senior role within the Joint Aviation Command (JAC) J1 Personnel team. You will coordinate tri‑service military secretariat activity, primarily using the Joint Personnel Administration (JPA) system, and support the appraisal and grading processes for JAC headquarters and associated units.

Key responsibilities

• Provide subject‑matter expert guidance on policy, procedures and standards for the military appraisal reporting system.
• Raise, manage and chase completion of appraisal reports (ARs) and Mid‑Period Appraisal Reviews (MPARs) for all JAC personnel.
• Coordinate annual JAC grading conferences, including pre‑conference administration and distribution of grading sheets.
• Maintain and update the MS database for all JAC personnel, ensuring accurate reporting based on current Assignment Orders.
• Manage Joint Personnel Administration (JPA) hierarchies, roles and responsibilities for JAC headquarters staff.
• Support honours and awards submissions and provide cover during periods of absence.

Required profile

• Experience working within a military or defence personnel administration environment.
• Familiarity with tri‑service structures and the ability to interact with senior officers (e.g., OF5 and 1* ranks).
• Strong organisational skills and the ability to manage multiple appraisal cycles simultaneously.

Required skills

• Proficiency with the Joint Personnel Administration (JPA) system.