Studio Coordinator / Executive Assistant

About the role

Be‑Kin, a growing interior design studio in London, is looking for a part‑time Studio Coordinator / Executive Assistant. This hybrid role blends client‑facing duties with internal studio management, ensuring smooth day‑to‑day operations so the creative team can focus on design excellence.

Key responsibilities

• Serve as the first point of contact for new and existing client enquiries, handling correspondence professionally.
• Prepare proposals, contracts, meeting notes and keep the CRM/project‑management system up to date.
• Manage diaries and scheduling for the Founder & Creative Director and the wider team.
• Review project programmes, designers’ timesheets and monthly objectives.
• Order office supplies, coordinate cleaning and maintain a tidy studio environment.
• Organise supplier showrooms and continuing professional development events.
• Support finance by raising client invoices, tracking project budgets and maintaining FF&E procurement records.

Required profile

• Previous experience in a creative, design or interior‑architecture studio (strongly preferred).
• Warm, confident communicator with strong client‑service orientation.
• Exceptionally organised, detail‑oriented and proactive.
• Discreet, dependable and a genuine team player.

Required skills

• Project‑management tools such as Asana, Excel and Harvest.
• Basic bookkeeping or invoicing tools, e.g., Xero.
• Familiarity with Estimac/EstiPC.
• Knowledge of Adobe InDesign.

What we offer

• A creative, collaborative studio environment with a close‑knit team.
• Flexible part‑time schedule (3 days per week) with potential to grow.
• Opportunity to work on high‑end interior design projects.