Team Assistant (Admin) – Medical Affairs

About the role

We are looking for a proactive Team Assistant to provide operational and administrative support to the Global Medical team in London. The role combines procurement processing, supplier set‑up and budget tracking with coordination of leadership meetings, diary management and travel logistics.

Key responsibilities

• Process purchase requisitions and orders, organise contract paperwork and set up new suppliers in collaboration with Procurement.
• Track goods receipt, monitor budget spend and maintain accurate records of procurement status.
• Coordinate leadership meetings – arrange logistics, prepare agendas, distribute documentation and take minutes.
• Manage diaries, schedule meetings and support travel, calendar and visitor arrangements.
• Act as backup for the Executive Assistant, handling expense approvals and covering absences.
• Liaise with administrative staff across the wider Ipsen organisation to ensure smooth operations.

Required profile

• Minimum GCSE/A‑Level with a degree or relevant administrative qualification.
• At least 4 years of experience supporting senior directors or in finance & procurement administration.
• Proven ability to work with stakeholders at all levels in a large, matrixed organisation.
• Experience in the pharmaceutical sector is desirable.

Required skills

• Adobe Sign
• Ariba
• SAP
• Concur