Team Assistant (Commodities)

About the role

An established international financial services organisation is seeking an experienced Desk Assistant to join its Commodities division in London. Supporting a fast‑paced front‑office team across commodities markets, this role is ideal for a highly organised and proactive professional who thrives in a dynamic environment and enjoys working closely with senior stakeholders.

Key responsibilities

• Provide comprehensive administrative support to front‑office and business stakeholders within the Commodities division.
• Manage complex diaries, coordinate schedules and arrange internal and external meetings across multiple time zones.
• Organise business travel, accommodation, transportation and detailed travel itineraries.
• Act as a liaison for internal departments, external clients and business contacts, maintaining a professional and responsive approach.
• Coordinate team meetings, training sessions, conference calls, workshops and corporate events.
• Support onboarding of new employees, including arranging equipment, system access and office requirements.
• Process invoices, purchase orders and other procurement‑related administration.
• Identify opportunities to improve efficiency and support the adoption of new technologies and productivity tools.

Required profile

• Previous experience in a Desk Assistant, Team Assistant, Executive Assistant or similar administrative support role.
• Background within banking, financial services, capital markets, trading, commodities, energy, metals or a related sector.
• Strong organisational and time‑management skills with the ability to manage multiple priorities simultaneously.
• Experience supporting senior stakeholders in a fast‑paced, demanding environment.
• Excellent communication and stakeholder‑management skills with high accuracy and attention to detail.

Required skills

• Advanced knowledge of Microsoft Office.
• Proficiency with Microsoft 365 applications.
• Experience using Microsoft Copilot or other AI‑enabled productivity tools (advantageous).

What we offer

• Permanent opportunity with a well‑established international financial institution.
• Exposure to a high‑performing front‑office commodities business.
• Collaborative and professional working environment.
• Opportunity to work alongside senior market professionals and develop your career within financial services.