Team Personal Assistant – Commercial Law Team

About the role

Join a leading commercial law team in London as a Team Personal Assistant. You will provide proactive, high‑level support to partners and fee earners, ensuring smooth day‑to‑day operations and a seamless client‑focused service.

Key responsibilities

• Act as the first point of contact for partners and fee earners, delivering tailored administrative support.
• Manage busy diaries and inboxes, resolve scheduling conflicts and prioritise tasks.
• Coordinate internal and external meetings, handling logistics, agendas and supporting documents.
• Arrange complex travel itineraries, including flights, accommodation, visas and transport.
• Support the end‑to‑end billing process: draft bills, process disbursements and raise credit notes.
• Prepare and send client collection communications for outstanding invoices.
• Handle expenses, invoices and general accounts payable tasks.
• Assist with matter opening, compliance checks and document management.
• Maintain and update CRM systems and aid business development activities.
• Produce, format and bundle documents as required.
• Build strong relationships across the firm and provide support to other teams when needed.

Required profile

• Previous experience as a PA within a law firm or professional services environment.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail, strong typing, proofreading and numeracy abilities.
• Confident communicator with strong interpersonal skills.
• Proactive, adaptable and able to work independently using sound judgement.
• Professional, client‑focused approach and ability to perform under pressure.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• CRM systems

What we offer

• Collaborative and supportive team environment.
• High‑quality training and development programmes.
• Opportunity to work closely with senior stakeholders.