Team Secretary - Business Support

About the role

This part‑time, fixed‑term position supports the East Dunbartonshire Alcohol and Drug Service at Kirkintilloch Health & Care Centre. You will provide high‑quality secretarial and administrative assistance to a multi‑disciplinary team, ensuring smooth clinical and office operations.

Key responsibilities

• Serve as the first point of contact for telephone and face‑to‑face enquiries from staff, patients and external partners.
• Organise and support clinics, maintain appointment systems and team diaries.
• Prepare documents, correspondence and minutes using audio typing and administrative systems.
• Maintain accurate filing systems and patient records in line with data protection standards.
• Manage office logistics such as room bookings, stationery supplies and basic financial processes.
• Support reception duties to ensure a professional and welcoming environment.

Required profile

• Standard Grade English or equivalent with strong written and verbal communication skills.
• Proven administrative experience, preferably within a mental health or healthcare setting.
• Proficiency in Microsoft Office, especially Outlook, with strong IT and keyboard skills.
• Experience of audio typing with high accuracy and attention to detail.

Required skills

• Microsoft Office
• Outlook
• Audio typing